Church Office & Financial Administrator

Church Office & Financial Administrator

The Church Office and Financial Administrator of Gateway Church of the Nazarene is responsible for the day-to-day church management and financial operations and will assist the senior pastor as needed with the ministry of the church.

Ministry Area/Department	General staff/administration and Stewardship
Position	Executive/Administrative pastor
Accountable To	Senior Pastor
Ministry Target	Church in general
Position Is	Full Time Paid staff
Position May Be Filled By	Member - Church of the Nazarene
Minimum Maturity Level	Solid, very mature Christian
Spiritual Gifts	Administration • Stewardship • Finances • Organization • Responsible
Talents or Abilities Desired	Good organizational skills • Financial expertise • Non-profit accounting  • Ability to manage others • Detail person
Best Personality Traits	Leader • Dependable • Good communicator • follow-through
Passion For	Assisting the senior pastor in leading the church into her God given future
Length of Service Commitment	As stipulated in the Manual Church of the Nazarene for associates and church assistants
Education	Master or CPA preferable
Salary Range	Depending on experience and education

Anticipated Time Commitments

1. Doing ministry/preparing for ministry: forty - fifty hours a week, off on Saturday and one day during week, except for emergencies and special occasions

2. Participating in meetings/training: Three hour minimum a week

Responsibilities/Duties

Ministry Responsibilities:

1. Manage the church and church staff on a daily basis.

2. Conduct staff training and deal with personnel issues; report concerns to the senior pastor for advice and developing a plan.

3. Ensure implementation of church policies and procedures.

4. Assist senior pastor in overseeing the ministries of the church; keep regular contact with ministry directors.

5. Pray for and support the senior pastor. Recommend solutions to ministry problems.

6. Participate in and sometimes lead staff meetings and leadership training sessions.

7. Participate in outreach efforts.

8. Help develop and oversee departmental budgets and monitor church budget.

9.   Develop and recommend strategies for growth and program improvement.

10.  Give final approval of church advertisements and printed materials.

11.Keep or arrange for accurate church records, including attendance, membership, baptismal, marriage, newsletter, special mailing lists, etc.

12.Inventory order/maintain office and administrative supplies, including stamps or postage

13. Prepare and maintain annual reports, minutes from monthly business meetings and other special projects as directed by pastoral staff.

14. Maintain master calendar of Church events.

15. Oversee/delegate tasks to the administrative secretary/receptionist.

Financial Responsibilities:

16. Responsibility for all accounting and financial management of the church, according to best practices and ECFA Standards. This includes but is not limited to:

17. Remaining current regarding all regulatory and tax changes in accounting standards for churches.

18. Keep accurate records of member contributions and prepare year-end summaries for each member for tax and individual review purposes.

19. Keep accurate records of all church income through tithes, offerings and special gifts, and compare to budget estimates.

20. Keep accurate records of all church expenditures and compare to budget allowances.

21. Inform executive pastor if expenditures exceed budget allowances.

22. Prepare financial reports for the executive pastor and church business meetings.

23. Prepare any required reports or forms for the auditor, IRS or other offices of accountability.

24. Be available at church business meetings to answer any questions related to church finances.

25. Prepare weekly/monthly payroll checks and related tax records/payments.

26. Prepare checks/payment for monthly church expenses and obligations.

27.  Prepare checks/payment for contributions to missions work and other special endeavors.

28.  Prepare reimbursement checks when policy requirement is met.

29.  Reconcile and balance church checking accounts.

30.  Prepare and distribute W-2 and 1099 forms at the end of the year.